Stand Guide and FAQ

Send the event name, dates and stand dimensions. Include the open sides and technical manual if available. Both can be supplied later.

Size is a starting point. Materials, graphics, furniture, lighting, transport and installation conditions affect the total. Compare the line items each supplier includes.

A known range helps narrow the choice of finishes and equipment. You can send your first enquiry with the event name, dates and stand dimensions.

Design, production, printing, painting, transport, installation and dismantling can be itemised. Confirm who pays for venue services such as power, internet and rigging.

Find the organiser’s drawing deadline and the start of build-up. Work back to allow for design revisions, production and transport. Custom fabrication and busy periods can require more lead time.

Start with the space needed for reception, product displays and meetings. Standard dimensions, simpler finishes and reusable modules can expand your options. Compare total quotations including transport and installation.

Check materials, equipment, graphics, transport, installation and dismantling. Confirm the handover date and venue charges in writing. Compare totals for equivalent scopes.

Bespoke shapes, wide spans, specialist finishes, screens and heavy handling can increase costs. Night installation or tight loading windows may also affect labour and logistics. Review the quotation item by item.

Wood fabrication offers flexibility for bespoke shapes, finishes, illuminated surfaces and built-in furniture. Transport, assembly and reuse should inform the design.

Maxima uses aluminium profiles and modular connections. Graphic panels, lighting and display elements are selected to suit the event footprint and intended use.

Send the width and depth in metres. Include a dimensioned organiser’s plan or the stand number if available. Columns, level changes, service ducts and escape routes can affect usable space.

Edges open to aisles determine entry points and the visibility of graphics. Once known, they help place reception, storage and meeting areas around visitor circulation.

A congress stand often sits in a foyer and serves short visits between sessions. Exhibition stands may need more product display space, longer meetings and circulation from multiple directions.

Prepare a brief with brand guidelines, a dimensioned layout, the products on display and the stand’s intended use. Agree on materials, production, installation and dismantling during design.

Check height limits, power and water applications, rigging points, material rules and build-up and breakdown hours. Note deadlines for drawing approval and site-access documents.

List screens, lighting and operating equipment by quantity and rated power. Include operating hours. Confirm the supply point and application procedure with the organiser.

Provide vector logos in PDF, SVG or AI format. Supply photographs at a resolution appropriate for the final print size. Approve colours and layout dimensions before printing.

Send the product dimensions, weight, packed size and installation method. Confirm the loading route, handling equipment and floor loading conditions with the organiser.

Consider registration points, room entrances, breaks and pedestrian flow. Place reception, displays and meeting areas so access and organiser-designated routes remain clear.

Ask for the hall and stand number, loading access, build-up hours and technical manual. You can start a VERA enquiry with the event name, dates and stand dimensions.

Share the event name, dates and stand dimensions. Once the foyer plan is available, we can review room entrances, registration and visitor routes and refine the layout.

Approve the dimensioned plan, materials, finishes, graphic placement, equipment and scope of delivery. Changes after approval may affect production time and cost.

Our 2,500 m² facility handles design, wood fabrication, Maxima preparation, printing and painting. VERA teams also carry out logistics, installation and dismantling.

Check the installed layout, graphics, furniture and powered equipment against the approved scope. Record any outstanding items with the site lead and confirm handover before opening.

Suitable components can be reused. Consider the next footprint, connections, replacement graphics, packaging and storage during design. Verify the new venue’s technical rules.

Agree on dismantling access, timing, items to be retained and the delivery point in the quotation. VERA schedules the dismantling and logistics in its scope around the organiser’s timetable.